If your child is absent from child care

We may pay Child Care Subsidy (CCS) if you're charged for child care when your child is absent.

When your child is going to be absent from child care, you need to let your service know. It’s important you tell them so they can accurately record the absence. If they don’t do this, we can’t pay your CCS correctly.

How many absences you can get

You can get up to 42 allowable absence days per child each financial year.

If you reach your allowable absence limit, you may get additional absences. Talk to your child care service about this. You may need to provide them with supporting documents.

In some circumstances, you may get more allowable absences for a special purpose such as a declared emergency. We’ll let you know if you’re eligible for these.

If your child attends a child care service in Victoria, you can access 45 extra allowable absence days for a special purpose. This is because of coronavirus (COVID-19). This means, you can get up to 87 allowable absence days per child for the 2020-21 financial year.

When you can use absences

You can only use absence days for days your child would normally attend care and get CCS. This includes public holidays.

You can use absence days for any reason, including if the child is on a holiday. You don’t need to provide evidence for any absences you use under the 42 allowable absence limit.

If your child can’t attend care you may not have to pay a gap fee. This is if they can’t attend because your service is either:

  • temporarily closed due to public health advice
  • located in a COVID-19 restricted area.

You should talk to your service about your payments if this happens.

Using absence days before your child attends care or after their last day of attendance

In some instances, you can get CCS for up to 7 absence days:

  • before your child attends their first day of care
  • after their last day they physically attend care.

To use absences for this, your child must be enrolled in care and can’t attend for an approved reason.

Approved reasons include:

  • your child, you or someone your child lives with is unwell
  • your child’s enrolment ceased incorrectly
  • a family tragedy.

You should talk to your service about these absence reasons and about using these absence days. Your service may ask you to provide evidence.

When we won’t pay

If your enrolment is cancelled, we’ll stop paying your subsidy. This may happen if either of the following occurs:

  • your child hasn’t attended child care for 14 weeks in a row
  • your child care service advises us your child is no longer attending.

If your child has not yet attended the service

You need an approved reason for us to pay CCS before your child attends a service for the first time. If you don’t provide an approved reason to your service, we won’t subsidise your fees for those days.

Example 1 for when the child has not yet attended the service

Lucy's child is starting primary school on 4 February. Lucy enrols her child in before school care starting the same day. Lucy starts work late on 4 February and decides she’ll take her child to school. This means Lucy’s child will start using before school care from 5 February. The child care service still charges Lucy for 4 February even though her child did not physically attend. This is because she didn’t meet an approved reason. Lucy has to pay the full fee for that day. Lucy's child physically attends before school care for the first time on 5 February. This means we’ll start paying CCS from 5 February.

Example 2 for when the child has not yet attended the service

There’s a vacancy at Tim's local day care centre for 1 day a week from 17 December. Tim lets the child care service know that:

  • he will accept the place so he doesn’t miss out
  • his child’s first day will be on 7 January.

Tim’s child care centre closes over the holidays. His child care centre charges him fees to reserve a place while they are on holiday. Reserving a place at a child care centre is not an approved reason. Tim will not get CCS for days from 17 December to 6 January. We’ll only start paying CCS from 7 January as this is the first day his child attends.

If your child’s enrolment ends

If your enrolment ends we generally won't pay CCS for any days after the last day your child physically attends. You'll need to pay full fees for these days.

In some circumstances, we can pay CCS for up to 7 days after the last day your child physically attends. You must have an approved reason. Your child care service will tell us if you have an approved reason to use these absence days.

If your child returns to the same service after a previous enrolment has ended, the service needs to both:

  • re-establish the care arrangement with you
  • submit a new enrolment notice.

Once they’ve done this, you’ll need to confirm your child’s enrolment online.

Example 1 for when the child stops attending the service before their enrolment ends

Ivana has enrolled her child in day care until 12 April. Ivana lets the child care service know that:

  • they are going away for a long weekend
  • her child’s last day will be on 9 April.

Ivana’s child physically attends day care for the last time on 9 April. Ivana doesn’t have an approved reason so will need to pay full fees for 10 to 12 April.

Example 2 for when the child doesn’t attend on the last day of their enrolment

Brad enrolled his child in day care until the end of the year. Brad’s child will attend the same day care next year but under a new enrolment. The last day of care under the current enrolment is 20 December. Brad contacts the service to let them know, and they agree to record this as an approved absence. Brad will get CCS for 20 December as the service confirmed he met an approved reason.

Page last updated: 18 March 2021