Approved Collection Centres

How to apply

Eligibility

To be eligible as an ACC you must:

be a current Approved Pathology Authority (APA)
own a Category S, GX or GY Accredited Pathology Laboratory (APL) or have an agreement to use another APA’s Category G laboratory
meet the Guidelines for Approved Pathology Collection Centres on the Department of Health and Aged Care website
get your supporting documents ready
pay the tax and send us proof of payment with your application.

For new approvals, make sure the time between when you sign the application and send it to us is less than 3 months.

For renewal applications, make sure the date you sign the application and send it to us is no more than 3 months before your current approval expires.

Supporting documents - lease agreements or proof of ownership of the premises

You must include either:

the signed lease
the signed sub-lease
assignment of lease for the premises where the APA is a lessee or sub-lessee, or signed agreements, or arrangements to occupy the space
proof of ownership of the premises, such as a rates notice, if you own the premises.

If you have a lease extension or a month-to-month lease, you must also supply written confirmation of the arrangement.

Supporting documents - floor plans

You must include the floor plan of the entire premises, not just the part the ACC occupies.

If you’re a new ACC or you have a new lease agreement, the floor plan must show the:

ACC name
full street address
area occupied by the ACC in square metres
size of each common area used by the ACC and other occupants of the facility
total size of the facility.

If you’re renewing and don’t have a new lease, you still need to supply a floor plan with the:

ACC address
location shown on the floor plan
size of the ACC in square metres or room measurements.

Apply, renew or cancel using HPOS

You can apply, renew, vary or cancel your ACC through the Pathology Registration function in HPOS. It’s fast and secure. You first need to set up PRODA and HPOS and link to your APA.

Please submit an application for each ACC location.

Set up HPOS

If you don’t have access to HPOS you need to:

Apply for a PRODA account - use your identity documents for this.
Link your PRODA account to HPOS.
Call us to link your PRODA account to your APA. You need to give us the APA number and name, the return authorisation number, and associate type - administrator (full access) or staff (read only access).

Other tasks you can do in HPOS

You can also:

nominate someone to do tasks on your behalf in HPOS. They’ll need a PRODA account
view and vary ACC details
cancel an ACC
upload supporting documents such as leases and floor plans
create an invoice and request a receipt
confirm transactions through HPOS email
get ACC certificates and approval letters through HPOS email.

Apply by form

Fill in the Application for new, renewal or cancellation of an Approved Collection Centre form, pay any relevant tax and supply proof of payment with your form.

Upload your form and supporting documents through HPOS or mail or fax it to us.

Once approved we’ll send a certificate confirming the approval period.

You can view the Approved Collection Centre Register for a list of ACCs.

Manage

Cancel an ACC

There’s a user guide to help you cancel an ACC in HPOS.

You can also fill in the Application for new, renewal or cancellation of an Approved Collection Centre form. Upload your form and supporting documents through HPOS or mail or fax it to us.

Acquire or merge an APA for ACCs

If you acquire or merge with another APA and it affects an ACC, you must tell us within 30 days.

You need to provide details about:

the APA
all ACCs affected
leases and floor plans.

You can do this through either:

HPOS
the APA acquisition or merger advice form
the Application for new, renewal or cancellation of an ACC form if it’s a new (acquired) or cancelled (closed) ACC.

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