Recording patient information

Vaccination providers need to record patient immunisation details on the AIR. It’s easy to do this with your practice management software or on the AIR site.

Why you should record immunisation details

The data recorded in the AIR supports and informs the way we manage public health. Accurate and up-to-date AIR data can:

  • help inform public health management and research of vaccine-preventable diseases
  • monitor vaccination coverage in Australia and help identify regions at risk during disease outbreaks.

Patients can also use their AIR records to prove they’re immunised. This can help:

  • children and individuals enrol in school
  • adults start certain jobs on time
  • families receive their appropriate child care and Family Tax Benefit payments on time.

It’s important to record vaccine information on the AIR at the time you give the vaccine to your patients. You should also record vaccines patients have had overseas, if your patient has the appropriate documents.

How to record patient vaccination information

When you give a vaccine to a patient, record the details on the AIR at the time of service. Use your patient’s Medicare card and reference number to identify them on the AIR.

There are 3 ways you can record information to the AIR.

Use your practice management software (PMS). The details you enter will directly transfer from your PMS to the AIR. Make sure you are using the latest version of your PMS so you have up to date vaccine codes. Contact your software vendor if you have difficulties.

Use the AIR site, to record immunisation details using the Identify Individual and Record Encounter functions.

If you send immunisation details through your state or territory health department, you can keep doing this.

If your patient isn’t enrolled in Medicare and they don’t have an AIR record, you’ll need their:

  • full name
  • date of birth
  • gender
  • address.

You can create a record on the AIR that will match to their Medicare record if they enrol later.

How to record overseas immunisation details

Recognised vaccination providers can record overseas immunisation information on the AIR if it’s translated into English.

You can do this:

How to record immunisation medical exemptions

Only eligible vaccination providers can provide an immunisation medical exemption. If you’re authorised to do this, you can record this information:

If you record a medical exemption through the AIR site, it will record it as starting on the date you entered it. You can’t change this date. This means you can’t back date or forward date the exemption.

More information

Read more about the Australian Immunisation Register for health professionals.

Page last updated: 29 October 2019