Steps to set up access to the AIR for your medical practice, pharmacy or organisation

Help to set up access to the AIR for your medical practice, pharmacy or organisation.

If you work for a medical practice, pharmacy or an organisation, you can access the AIR on their behalf.

To set up access to the AIR for a practice, pharmacy or organisation you need an organisation PRODA account, linked to HPOS. Members of your organisation who require access will also need an individual PRODA account.

You only need to set up your organisation’s access to the AIR once. Then you’ll be able to use PRODA to manage who can access the AIR on behalf of your organisation.

Complete the following steps to access the AIR.

1. Apply to become a vaccination provider

If your organisation does not already have an AIR provider number, you’ll first need to apply to become a vaccination provider.

To do this, complete the Australian Immunisation Register - Application to register as a vaccination provider form. Follow the instructions on the form to submit your application.

If your organisation has multiple locations, you’ll need an AIR provider number for each site that provides vaccination services. You will need to submit a separate application for each location.

2. Register an organisation PRODA account

When you have your organisation’s AIR provider number you can register for an organisation PRODA account.

Only one person in the organisation needs to do this. They need to be an authorised contact on the Australian Business Register. They will also need their own individual PRODA account.

If your organisation has multiple locations, you can register them as sub organisations in PRODA. You can only register organisations as sub organisations if they have the same ABN.

3. Link your organisation PRODA account to the AIR

When we approve your application to become a vaccination provider we will give you:

  • an AIR provider number
  • an AIR linking code.

You’ll need to enter these numbers when adding AIR to your organisation PRODA account.

When you add the AIR to your organisation PRODA account, you’ll also need to answer some questions so we can verify your relationship.

Make sure you have the organisation details that are registered with the AIR available so you can verify your organisation relationship. You need to answer the questions correctly to successfully link to the AIR. We can help verify your relationship if you get a notification that the system can’t do this.

4. Add members to your organisation PRODA account

Add your staff as members to your organisation in PRODA. Each staff member will need their own individual PRODA account and to give you their RA number so you can add them.

You’ll need to delegate HPOS as an attribute when setting up member access.

Once added and HPOS has been delegated, members will be able to access the AIR on behalf of your organisation.

Page last updated: 30 September 2021