Record an encounter

How to record an immunisation encounter on the AIR site.

It’s now mandatory to record a batch number when reporting COVID-19 and influenza vaccinations to the AIR. Astra Zeneca and Pfizer vaccines have a lot number instead of a batch number. Enter the lot number when there is no batch number.

Login to PRODA to access your HPOS account. In HPOS, select My programs and then Australian Immunisation Register.

Once you’ve identified an individual. Select Record Encounter from the left hand menu.

To record the encounter:

  1. select Who performed this immunisation encounter from the drop down menu.
  2. then select the appropriate schedule and enter the date of service.
  3. enter the episode detail including the vaccine brand, batch number and dose details. Some vaccines, including Astra Zeneca and Pfizer, have a lot number instead of a batch number. Enter the lot number when there is no batch number.
  4. then select Add to record the encounter.

A message will display to let you know you successfully recorded the encounter and you’ll also receive a claim ID.

View our education module to get help recording an encounter.

Page last updated: 22 April 2021