Create a new record

How to create a new record on the AIR site using HPOS.

Before you create a new record for an individual, it’s important you check that they don’t have an existing record.

Creating a new record for an individual that already has a record will result in a duplicate record.

Login to PRODA to access your HPOS account. In HPOS, select My programs and then Australian Immunisation Register.

To create a new record:

  1. select Identify Individual from the left hand menu
  2. enter the individual’s full name and date of birth
  3. then select Record Encounter
  4. select whether the individual is indigenous or non-indigenous
  5. enter the individual’s gender
  6. then their address and select Next.

You’ll need to record an encounter to continue to create a new record.

  1. Select who performed the encounter from the drop down menu:
    • I performed this encounter if you gave the vaccine/s to the individual
    • Another provider performed this encounter in Australia if someone else gave the vaccine/s to the individual
    • This encounter was performed overseas if the vaccination was given overseas.
  2. enter the date of service
  3. then enter the vaccine/brand, batch number and serial number. Some vaccines, including Astra Zeneca and Pfizer, have a lot number instead of a batch number. Enter the lot number when there is no batch number. If you don’t know the batch or serial number, enter ‘notrecorded’ (no spaces).
  4. select add then Submit.

Note: fields marked with an asterisk indicate that they are mandatory information.

A message will display to let you know you successfully recorded the encounter.

Page last updated: 25 March 2022.
QC 54261