Information for pharmacies recording COVID-19 vaccines on the AIR
10 August 2021
How to correctly record COVID-19 vaccines on the Australian Immunisation Register (AIR).
When you give a patient a COVID-19 vaccine, you’ll need to record it on the AIR. It’s important to correctly identify your patient so their immunisation history is up to date. This means they’ll be able to get proof of their vaccinations if needed.
Don’t use the ‘Urgent Clinical Need’ special Medicare number for reporting COVID-19 vaccinations to the AIR. If you do this, the vaccination won’t appear on the patients’ immunisation history statement.
To find a record on the AIR, you’ll need your patient’s Medicare card and Individual Reference Number (IRN). If a patient can’t find their Medicare card, they can use the Express Plus Medicare app to view their digital Medicare card.
Searching for Medicare details
To find your patient’s Medicare details online:
- use the Find a Patient in Health Professional Online Services (HPOS)
- enter their full name and date of birth
- select optional fields such as postcode or locality/suburb.
When HPOS finds a unique match, it displays your patient’s Medicare card number, IRN and first name.
HPOS won’t be able to confirm a match if your patient is on more than one Medicare card.
If HPOS can’t find your patient’s details, or they’re not eligible for Medicare or don’t have a DVA card, you can use either the:
- Healthcare Identifier Service (HI Service) in HPOS and use their Individual Healthcare Identifier (IHI)
- AIR site through HPOS and enter their full name and date of birth.
You can also learn more about the AIR and find resources on the Health Professional Education Resources Gateway.
Page last updated: 11 August 2021
This information was printed 6 September 2021 from https://www.servicesaustralia.gov.au/organisations/health-professionals/news/information-pharmacies-recording-covid-19-vaccines-air. It may not include all of the relevant information on this topic. Please consider any relevant site notices at https://www.servicesaustralia.gov.au/individuals/site-notices when using this material.