Apply for PBS Authority

You can submit a request for many of the Authority Required Drugs using the Online PBS Authorities system.

You’ll need to use your individual Provider Digital Access (PRODA) account to securely access government online services. If you don’t have a PRODA account, register for one. Once registered, you’ll need to link your prescriber number in your PRODA account.

You can then access the Online PBS Authorities system through either:

• Health Professional Online Services (HPOS)
• upgraded clinical and prescribing software.

To request an authority using the Online PBS Authorities system you’ll need to:

• provide information about your patient
• tell us the medicine you’re prescribing including dose, quantity and repeats
• answer questions and attach supporting documents such as test results or images where required.

To apply online follow these steps:

Step 1: Log in to PRODA to use HPOS, select My programs then PBS authorities.

Step 2: Select Request authority to begin.

Step 3: Search for your patients details by entering their Medicare number, then select Next.

Step 4: Select the PBS item being prescribed, enter prescription details including the dose and dose frequency, then select Next.

You need to enter the dose as the number of tablets, capsules, injections and not the strength of the medication. For example, if your patient takes 1 x 150 mg tablet daily, enter the dose as 1, not 150.

Step 5: Select the relevant Restriction code check box, then select Next. For streamlined items, write the Streamlined authority code on the PBS prescription. You can then Exit the authority application.

Step 6: Answer Questions about the PBS restriction, then select Next.

Step 7: If required, Attach supporting documents, then select Next.

If you select Save, you can view the documents to confirm you’ve uploaded the correct files.

Step 8: Review your application. Update the Authority Prescription Number, then tick the Declaration statement check box and select Submit. You’ll receive either a real time patient eligibility assessment result of Approved or Rejected or a status of Awaiting Assessment. If the online authority request has a status of Awaiting Assessment, we need to review the authority request. You’ll receive the assessment outcome in your HPOS mailbox. Find out more about PBS reason codes for online PBS authorities.

Step 9: If the application is approved, endorse the prescription with the PBS authority approval number and PBS item code.

Log in to PRODA

You can watch videos and read more information about the Online PBS Authorities system on the Health Professionals Education website.

In the event our systems are down and you’re unable to access the Online PBS Authorities system, you can call the PBS authority approvals line or the PBS Complex Drugs Programs enquiry line for assistance.

All authority requests that can be made by calling us, can also be made using the Online PBS Authorities system.

The medicines you can request an authority for by calling us can change monthly. The number you call depends on the type of drug you want authority for.

You can call the PBS authority approvals line or the PBS Complex Drugs Programs enquiry line to request approval for authority required drugs that are not written authority required.

Once approved, we’ll give you an authority approval number. Record this number and item code on the authority prescription form.

Phone authority approval numbers usually start with M or CARM and are followed by 4 digits and 2 letters. For example, M1234RX.

In the event our phone lines are down, if you call the PBS authority approvals line and hear the emergency message try the Online PBS Authorities System as this may be available. Otherwise, you must follow the emergency provision arrangements to prescribe an Authority required item.

For prescriptions written under the emergency provision arrangements you must:

• not exceed the maximum quantity and repeats listed on the PBS website
• include the words Emergency authorised by Services Australia
• note the date and time you called.

For drugs on the Highly Specialised Drugs Program, include the:

• letters HSD
• hospital provider number not required for Community Access HSD.

You’ll need to use the Online PBS Authorities System.

If you can’t apply for a PBS Authority online you may need to apply for the Authority using a form. You can send it to us electronically using the secure form upload function in Health Professional Online Services (HPOS) or mail the completed form to us.

To apply for a Written Authority Required Drug through the secure form upload function in HPOS, upload the:

• completed PBS authority application form
• details of the proposed prescription or prescriptions
• relevant attachments noted on the form.

Follow these steps to apply by HPOS secure form upload:

Step 1: Log in to PRODA to use HPOS, then select Forms.

Step 2: Select the Form category, PBS Authorities and Form type.

Only authorised prescribers and their approved delegates can use the PBS Authorities category. If you’re not able to see these options, ensure you’ve correctly:

• logged into HPOS as an individual
• linked your PRODA account to your Prescriber number in HPOS
• set up your HPOS delegations.

Step 3: Upload the PBS authority application form documents, indicate the correct Attachment type for each file, then select Send.

Step 4: Note the Reference number and await the outcome.

Log in to PRODA

Once processed, we’ll send you the assessment result through your HPOS mailbox. If the application is approved, we’ll include an authority approval number. Record this number and the item code on the authority prescription.

To apply for a Written Authority Required Drug through the mail, you will need to include:

• a completed PBS authority application form
• details of the proposed prescription or prescriptions
• relevant attachments noted on the form.

Mail these documents to the address on the form.

Once processed, we’ll send you the assessment result by mail. If the application is approved, we’ll include an authority approval number. Record this number and the item code on the authority prescription.

RPBS applications can be submitted to DVA via the secure form upload function in HPOS or mailed to DVA.

To apply for a Written Authority Required Drug through the secure form upload function in HPOS, upload the:

• completed RPBS authority application form
• details of the proposed prescription or prescriptions
• relevant attachments noted on the form.

Follow these steps to apply by HPOS secure form upload:

Step 1: Log in to PRODA to use HPOS, then select Forms.

Step 2: Select the Form category, RPBS Authorities and Form type.

The form category selected will determine which agency receives your application. If the incorrect category is selected, you’ll be advised to resubmit your application.

Only authorised prescribers and their approved delegates can use the RPBS Authorities Form category. If you’re not able to see these options, ensure you’ve correctly:

• logged into HPOS as an individual
• linked your PRODA account to your Prescriber number in HPOS
• set up your HPOS delegations.

Step 3: Upload the RPBS authority application form documents, indicate the correct Attachment type for each file, then select Send.

Step 4: Note the Reference number and await the outcome.

Log in to PRODA

Once processed, we’ll send you the assessment result through your HPOS mailbox. If the application is approved, we’ll include an authority approval number. Record this number and the item code on the authority prescription.